Event & Volunteer Operations Coordinator

Event & Volunteer Operations Coordinator

Columbus, OH · Full time

The position

We’re looking for an Event & Volunteer Operations Coordinator to assist with the planning and execution of all operational aspects of Pelotonia’s annual Ride Weekend & Gravel Day, as well as collaborating with team members and partners to plan and execute additional events throughout the year. This individual will also be responsible for assisting with Pelotonia’s Volunteer program, notably collaborating to guide the Lead Volunteer program in their operational roles in carrying out all Pelotonia events.

You will report to the Director - Event Operations and be an integral part of the team in our relentless pursuit to raise funds for innovative cancer research. Key responsibilities include the below, with other duties as assigned:

Ride Weekend & Gravel Day Event Operations (60%)

• Manage supply inventory of Pelotonia warehouse, including tracking and confirming orders and allocations for Ride Weekend & Gravel Day, loan of supplies to community partners, and consistent inventory management.

• Source, manage, and steward relationships with key operational partners and vendors contributing to Ride Weekend and Gravel Day.

• Manage and own all relationships with venues to be used as rest stops.

• Complete and submit all necessary documentation for event permits.

• Mentor and manage a full-time seasonal Event Operations Intern.

• Create and maintain documentation of Ride & Gravel Day planning processes to assist in knowledge transfer and historical records.

• Update and implement accessibility plans for all Pelotonia events and venues.

• Create and update spectator communication plans for all Pelotonia guests.

Auxiliary Event Operations (20%)

• Serve as event operations lead for the annual events, including Pelotonia Summit, Launch Week events, Pelotonia Kids event series, Captain Academy and additional events as assigned

• Assist the Director – Event Operations on planning and execution for additional auxiliary events throughout the year as needed.

Volunteer Management (20%)

• Assist with the training and support of 50+ Lead Volunteers who serve as primary members of the event operations team for Ride Weekend.

• Lead management of event-based medical volunteers, including serving as the main contact for Medical Lead team, securing EMT services across events, coordinating needed supplies, etc.

• Coordinate the operational aspects of the SAG volunteers, including equipment & training for Ride Weekend and Gravel Day.

What we’re looking for

We’re looking for a driven, outgoing, and personable individual who is interested in inspiring others to become a part of the Pelotonia community. You are a creative, thoughtful, and curious learner who has an excellent track record of achievement in roles of increasing responsibility. You will thrive in an environment where every day looks different, and you look forward to evolving alongside a growing non-profit organization. Specific qualifications and qualities include:

• Previous experience in event management, hospitality, and/or project management

• Self-motivated, friendly, outgoing, and humble personality

• Interest in working in an innovative and highly collaborative environment

• Excellent verbal and written command of the English language

• Basic working knowledge of Microsoft Word and Excel

• Previous Salesforce or CRM experience is a plus, but not required

• Administrative or customer service experience is a plus, but not required

What we expect

• Embrace and embody the mission, vision, and values of Pelotonia

• Demonstrate a willingness to perform additional duties as requested and assigned

• Exude dependable judgment and impeccable integrity while interfacing with our community

What you can expect

• Base salary: $50,000 + Annual bonus based on organizational and personal metrics

• Flexible paid time off, 10 paid holidays, and an annual winter break between Christmas Eve and New Year's Day

• Comprehensive medical, vision, and dental for employees, spouses/domestic partners, and dependent children

• Paid parental leave

• 401k Match

• Stipend for monthly phone usage and professional development opportunities

To apply

Applications will be reviewed on an ongoing basis. We encourage interested applicants to submit resumes and cover letters by January 5, 2026. Use this link to apply: https://pelotonia.hirehive.com/event-volunteer-operations-coordinator-columbus-tRJCZ5

About Pelotonia

Founded in 2008, Pelotonia was established with the objective to fund innovative cancer research. As a centerpiece of its year-round fundraising efforts, Pelotonia hosts a three-day experience that includes a weekend of cycling, entertainment, and volunteerism. Since its founding, Pelotonia has raised over $339 million for cancer research. Thanks to its generous funding partners Pelotonia directs 100% of every participant-raised dollar to innovative cancer research at OSUCCC-James and The Pelotonia Institute for Immuno-Oncology. For more information, please visit pelotonia.org.

Equal Opportunity Employer:

It is the policy of Pelotonia to afford equal opportunity for employment to all individuals regardless of race, color, age, national origin, physical or mental disability, history of disability, ancestry, citizenship status, marital status, status as a parent, political affiliation, religion, gender, gender identity, sexual orientation, veteran status, genetic information, and all other factors protected by law.

Tobacco-Free Hiring Practice:

To demonstrate our commitment to health and wellness, Pelotonia will not hire any candidate who uses tobacco or any nicotine product, including, but not limited to, cigarettes, cigars, pipes, smokeless tobacco, chewing tobacco, snuff or snus, nicotine gum, the nicotine patch, or any other kind of nicotine replacement product.